Travel grants • The University of Passau

The following criteria must be met for your application for reimbursement of travel expenses by the Graduate Centre to be successful:

You are an early career researcher of the University of Passau
The conference you intend to travel to is organised by a recognised academic institution
You will be making an active contribution to the event (e.g. lecture, poster presentation etc.)
You submit your application before you start travelling

Application for a travel grant

Instructions:

The fields marked with an asterisk (*) must be filled in.
Exceeding the number of characters allowed in the text fields will prevent you from sending the application.
You cannot save your application to continue at a later time.

Please fill in the application form and upload all required documents using the file upload fields at the end of the application:

1. Proof of participation (e.g. letter of invitation)
2. Personally signed statement from your supervisor

A. Applicant's personal details

Salutation *

Given name(s) *

Family name(s) *

Date of birth *

Correspondence address (chair or home address) *

E-mail address *

B. Applicant's status at the University of Passau

*

Supervisor *

Faculty *

C. Travel details

Title of the event *

Organised by *

Event website *

The event takes place in *

Starting date and time of the event *

End date and time of the event *

Arrival date *

Departure date *

Presentation of the research results by means of: *

If 'Other' please fill in

Lecture topic *

A brief explanation as to the nature of the special and independent research achievement that makes participation in this particular event worthwhile: *

D. Expected overall costs

Travel costs *

Accommodation costs *

Participation fee *

Note: Membership fees can only be subsidised if the participation fee and the membership fee, taken together, are cheaper than the participation fee without membership or if membership is compulsory for participation in the event.

Other costs (not including meals) *

Total costs *

E. Have you applied elsewhere for travel grants concerning this trip or are you planning to do so?

Please note:
Other budgetary funds such as the chair's funds or funds from the University Women's Representative cannot be combined with the Graduate Centre's travel grant.

*

Choose one option. Please note:

The grant from the Graduate Centre is to be used on a subordinate basis in accordance with item 5.1 of the travel grant guidelines. All other grants have to be exploited before you can use the Graduate Centre grant.

*

F. Supporting documents

Please upload the following documents with the application form:

Proof of participation in the conference (e.g. invitation letter) *

Statement of the first supervisor *

Statement of the first supervisor

CV *

G. Notes on settlement

By submitting this form you confirm that the information provided by you is complete and correct. *

I undertake to comply with the University's Rules for the Ascertainment of Good Research Practice and for the Investigation of Alleged Academic Misconduct in their latest amended version. *

The information provided is used to process the request and for internal documentation purposes. The legal basis for processing the data is Art. 6(1)(e) of the General Data Protection Regulation (GDPR). The forwarding of this data to third parties outside the University of Passau is excluded. Your data will be stored on our systems for the duration required for discharging our duty. You have been informed of your rights under the General Data Protection Regulation (GDPR), specifically Art. 15 (right of access), Art. 16 (right to rectification), Art. 17 (right to erasure) and Art. 18 (right to restriction of processing).

As a rule the Graduate Centre reimburses up to two-thirds of your travel expenses. Please note the following points:

The travel allowance cannot be supplemented by resources from the chair/professorship. If research-related travels are supported by any kind of travel allowance, at least one-third of the expenses must be covered privately
The remaining third of the expenses can only be financed by third-party funds which have been specifically earmarked for this purpose (e.g. funds from the DAAD programmes). Please note: privately-paid expenses may be tax-deductible
Funds received from the University's Women's Representative cannot be combined with a travel grant from the Graduate Centre

Please contact the Graduate Centre if you have any questions on co-finance.

Please send your application for reimbursement of the travel expenses (see below) no later than six months after the event directly to Department VIII/4 of the Human Resources Division, Administration building 3rd floor, Innstr. 41, 94032 Passau. The application should include the following:

the completed and signed application form for reimbursement of travel expenses
receipts for all expenses you intend to bill (that includes boarding passes for flights and stamped tickets for train rides)
the grant approval by the Graduate Centre
an attendance certificate or equivalent evidence from the host institution that proves that you actively took part in the event (i.e. that you gave a lecture or presented a poster)
if you have extended your research-related trip for private reasons: evidence that doing so did not incur any additional costs for the University